End of unit examinations are administered through the Registrar’s Office.
The University recognises the value of examinations and has devised the following Examination Policy to ensure that formal examinations are conducted in accordance with University Regulations.
Students should refer to the Outline of Academic Year.
It is the student's responsibility to check if their end of unit exam is to be held at a time other than the main exam period.
Students must be available during the entire examination period to sit their exams. Deferred or Irregularly Scheduled exams will not normally be granted if a student has organised another activity during the examination period.
Students will not be required to sit more than two examinations per day.
Duration of examinations
All examinations administered by the Registrar will be of a standard duration of either two hours and ten minutes or three hours and ten minutes, and do not incorporate separate reading time.
Exam timetables and venues
Students are strongly advised to check their examination timetable carefully taking special note of the start time and venue as concessions will not be made or deferred exams granted if a student has misread the timetable.
Please note that personalised exam timetables are only available for students with alternative exam arrangements, or for all deferred/supplementary exams being held in subsequent exam periods. These timetables can be accessed via your student academic information portal.
End of semester/term timetables can be accessed via the exam timetable search (Fremantle, Sydney, Broome). Please note, non-standard exam timetables (i.e. those not held at the end of each semester or term) can only be viewed in pdf format here.
Please continue to check the timetable up to and including the day of your exam. Any queries regarding the Exam Timetable should be directed to the School responsible for the unit in question.
Materials permitted in exam venue
It is a student's responsibility to bring the following items to their examinations:
- Approved photographic identification (as below).
- Pens, pencils etc in a transparent holder.
Food and drink are not permitted in exam venues, with the exception of water, which must be in a clear container with all labels removed.
Other materials (text books, calculators, notes etc) may be authorised for your particular exam/s. Permitted materials are published with the exam timetable for each unit.
International students are not authorized to use translation dictionaries unless ALL members of the class have been authorized to use dictionaries.
Note that electronic devices (electronic translation dictionaries, mobile phones, e-book readers etc) may never be used in examinations, even in the case of open book exams.
Photographic ID requirements
Please note that students must bring an approved form of photographic ID in order to sit their examination. These documents must still be valid at the time you sit your examination, expired forms of photographic ID will not be accepted.
Accepted forms of photo ID are:
- Notre Dame student ID card;
- Australian drivers licence
- Government proof of age card
- Government Working with Children card
If you do not have any of these forms of identification, you must go to Student Administration before your exam. Staff will quickly verify your identity using the student database system, after which you may return to your exam venue. Please note that the identity verification process must be completed before every exam for which you have no form of approved photographic ID.
Alternatively, Student ID cards can be obtained from Student Administration upon payment of a $20 fee.
You will not be permitted to sit your exam if you do not have an approved form of photographic ID, or have not had your identity verified by Student Administration.
During the examination
- Students must obey the Exam Invigilator's instructions throughout the examination.
- Students will be allowed to enter the venue five minutes prior to the commencement of the examination.
- All bags, textbooks, notes, etc., must be placed under your chair.
- Mobile phones or any other communication devices must be turned off and placed in the student's bag prior to the commencement of the examination.
- All hats and caps are to be removed and placed in bags or under your chair.
- All students must display approved photographic ID on their desk. Students who do not have any form of ID must go to Student Administration and have their identity verified before commencing their examination.
- Students may not commence their examination until advised by the Exam Invigilator.
- If a student believes there is an error or omission in the examination paper, they can bring this to the attention of the Exam Invigilator, who will consult the Lecturer for clarification.
- Students requiring material should raise a hand until attended.
- During the examination, students are not allowed to communicate amongst themselves, or in any improper way attempt to obtain assistance.
- Students will be allowed up to 30 minutes from the official commencement time of the examination to enter the examination room. Students arriving after this period must report to Student Administration.
- Students may not leave the venue within the first thirty minutes of the official commencement time of the examination or in the last twenty minutes of an examination.
- A student is deemed to have commenced the examination when the preamble is commenced.
- Students who have left the examination venue will not be allowed to return unless they have been under approved supervision for the period of their absence. (e.g. to go to the bathroom).
- Students will not be permitted to take anything with them to the bathroom (bags, mobile phones etc).
- If during an examination the student is found in possession of unauthorised material they could face disciplinary action, even if this material has not been used. 'In possession' means on, or next to the student's desk or chair, in or on their clothing, on their body (or in their wallet or purse).
- Students must hand in their examination script with their Student Identification Number clearly written on it, even if they have not have completed any of the paper.
- Students may not leave the examination venue until advised by the Exam Invigilator.
Handwriting in examinations
Handwriting in examinations must be legible. When the handwriting in a particular answer is illegible, a mark of "0" may be awarded for that question.
Alternative exam arrangements
The University will endeavour to accommodate the needs of students with medical conditions and disabilities by the provision of alternative examination arrangements. Students who may require assistance should seek advice by phoning the Access and Inclusion Advisor on 9433 0995 to make an appointment.
Deferred and irregularly scheduled examinations
A student may apply for a deferred or irregularly scheduled examination on medical or compassionate grounds if the student believes that illness, disability through accident or other exceptional circumstances beyond their control are likely to prevent or have prevented their attendance at the scheduled final examination.
A student will not normally be granted a deferred or irregularly scheduled examination on the grounds that they mistook the time, date or place of an examination, or that they have made arrangements to be elsewhere at that time; for example, have booked plane tickets.
Applications for deferred or irregularly scheduled examinations must be submitted on an Application For Deferred or Irregularly Scheduled Exam form. The form (including the statutory declaration) must be submitted no later than 3 working days after the examination of the relevant unit and must be supported by appropriate documentary evidence. In the case of illness must include a medical certificate from a doctor or other health professional, specifying that you are unfit for exams, not simply work/university.
The Guidelines for Deferred and Irregularly Scheduled Examinations can be accessed by clicking here.
Only the Board of Examiners may grant a supplementary examination in respect of a unit. The grade notation of "SP" will be shown against a unit if you have been granted a supplementary examination for that unit. For more information on supplementary examinations see the General Regulations.
The Guidelines for Supplementary Examinations can be accessed by clicking here.
All practical examinations are subject to the same rules and procedures as theory examinations. Students should contact their respective Schools for their appointment time. Any student unable to attend a practical examination at the scheduled time will be required to apply for a deferred assessment. (see section above entitled 'Deferred and Irregularly Scheduled Examinations' for the correct procedure for applying.) Students missing their scheduled time without there being valid extenuating circumstances will be issued with a Fail grade.
The Dean may grant special consideration in respect of a final examination, where a student satisfies the Dean that his or her personal circumstances warrant such consideration. Request for special consideration must be lodged with the relevant School prior to the examination or no later than three working days after the examination. Applications for special consideration must be submitted on the Special Consideration Application Form.