Graduation at UNDA

Graduation glossary

Graduation Application: You have applied to have your student record assessed, as you believe you will soon be completing your program. Your Graduation Application needs to be submitted during your final semester of study, before the deadlines advised below. If you miss your Graduation Application period, you can enquire about an out of cycle conferral which may be approved in exceptional circumstances.

Program Complete: Your Graduation Application has been assessed and you have been approved to Graduate. You have successfully completed all the requirements of your degree and will soon be conferred. To acquire proof of program completion, you can purchase an Academic Transcript or request a Letter of Completion.

Conferral: Conferral is the official awarding of your degree, as a legal graduate of the University of Notre Dame. To be conferred, you must already be marked ‘Program Complete’. At Notre Dame, degree conferral occurs before attending a Graduation Ceremony. Upon Conferral you officially become a Graduate and an Alumnus of Notre Dame. You will then be issued your digital Testamur, AHEGs and Transcript.

Graduation Ceremony: A celebration event for recent Graduates of Notre Dame. Students must be conferred prior to being able to attend a Graduation Ceremony. Your physical Testamur is presented to you (if you opt to attend).

Are you ready to graduate?

Before you apply to graduate, check the following are all in order

You need to be in your final semester of study before you apply to graduate
Log in to Student Centre and check your personal details (including your Full Name, your USI number and Contact Details)
Download an unofficial transcript and ensure the following details are correct:
- Your Program name
- Any Majors, Minors & Specialisations are listed
- You have no outstanding results (contact your School if any results are not finalised)
Make sure you have no outstanding fees or library fines and that you have completed your Academic Integrity Module.

Applying to graduate

Please note the information below does not apply for non-award programs. For information on completion of a non-award programs, please see here.

Applications to graduate are not open year-round, there are opening and closing dates.

Information on Graduation opening and closing dates will be emailed to your UNDA student email account and will be published in the student newsletter throughout your final semester. You can also check this page which will be updated regularly.

Please refer to the step-by-step guide for further information on how to apply to graduate.

If you have missed the Graduation Application period, and all of your grades are finalised, you can apply to be assessed for completion through the process of Out of Cycle Graduation (also known as OCG). Approval through this process is not guaranteed and applications are considered on a case by case basis.

Please apply here: Out of Cycle Graduation | Notre Dame

Please note, this process will take approximately four to six weeks.

Out of cycle graduation

Students that require program completion because they have missed an open Graduation application period, can still apply to graduate by submitting an Out of Cycle Graduation (OCG) application.

Application outcome

The review process for program completion and graduation eligibility can take between approximately six to eight weeks following the University’s published results release date for the semester.

Once your Graduation application is assessed, you’ll be notified of the outcome of your application status via your UNDA student email. Your Graduation status will also be updated in Student Centre.

For students who have final results released in Semester 2 (December), this is likely to mean the Graduation application review process with the University will be completed approximately mid to end of January of the following year.

There are three possible Graduation status outcomes:

Approved/Degree Awarded
This status means you have successfully met the requirements of your program and you are now ‘Program Complete’. This status will now be reflected on your official academic transcript and you will soon receive an additional email with information on the next Graduation Ceremony and how to register your attendance. In Student Centre, this will appear as ‘Degree Awarded’.

In Review
This status means your application is still under review and may require further action to be taken to ensure your student record is up to date.

Denied
This status means your application has been denied and you have not met all the requirements for the completion of your program. Your application to graduate will be automatically cancelled and you will need to re-apply to graduate in the next application round. You should contact your School for further program advice.

Conferral

Conferral is an administrative process by which you are officially awarded your degree. At UNDA, conferral occurs several times a year for all eligible students marked ‘Program Complete’. This is separate from attending a Graduation Ceremony and generally happens soon after the completion of your studies. All conferred students are then invited to join us in celebrating their achievements at a Graduation Ceremony.

Once your degree is conferred you will receive your digital graduation documents via My eQuals within 5 working days. You will receive your physical testamur at your Graduation Ceremony, or after the ceremony via post or collection if you choose not to attend.

You will not be eligible to have your degree conferred or attend a ceremony if you have any outstanding sanctions on your UNDA record. Sanctions may be applied for any outstanding fees, debt or fines, or for failure to provide your USI (an Australia Government requirement as of 1 Jan 2023).

Conferral dates and deadlines 2024

Graduation Application Deadline	Program Details must be finalised by:	Conferral Date	Graduation Ceremony Options
	This includes: - All outstanding grades resolved - Any Advanced Standing or Credit Transfer applied - Personal Details up to date including USI - Majors/Minors/Specialisations applied - Any outstanding fees paid	Students must have a status of “Degree Awarded” to be conferred. My eQuals documents will be uploaded within 5 working days after Conferral.
26 November 2023	25 January 2024	29 March 2024	June 2024 (Sydney Campus), August 2024 (Broome Campus), October 2024 (Fremantle Campus)
26 November 2023	21 February 2024	29 March 2024	June 2024 (Sydney Campus), August 2024 (Broome Campus), October 2024 (Fremantle Campus)
26 November 2023	3 April 2024	31 May 2024	June 2024 (Sydney Campus), August 2024 (Broome Campus), October 2024 (Fremantle Campus)
08 April – 05 May	16 July 2024 (Semester 1 2024 completions)	16 August 2024	August 2024 (Broome Campus), October 2024 (Fremantle Campus), June 2025 (Sydney Campus)
TBC	26 September 2024	31 October 2024	April 2025 (Fremantle Campus), June 2025 (Sydney Campus), August 2025 (Broome Campus)
TBC	26 November 2024	20 December 2024	April 2025 (Fremantle Campus), June 2025 (Sydney Campus), August 2025 (Broome Campus)
TBC	9 December 2024 (Semester 2 2024 completions)	TBC	April 2025 (Fremantle Campus), June 2025 (Sydney Campus), August 2025 (Broome Campus)

Graduation documents

After your degree has been conferred, an email notification from MyeQuals will be sent to your Notre Dame student email account within 5 working days informing you that your electronically certified official documents have been uploaded.

These documents include:

Digital Testamur
AHEGS (Australian Higher Education Graduate Statement)
Official Transcript

MyeQuals is a secure platform used by universities across Australia and New Zealand to issue and authenticate academic records in digital format. You can use MyeQuals to safely share your digital documents with anyone you choose, such as employers, universities and other parties. You have control over who can see your statements and the duration they are made available.

At your ceremony, you will be presented with your physical testamur. A testamur or ‘graduation certificate’ is a legal document that verifies you have been conferred (awarded) a University Qualification. It bears the University seal and the signatures of the University Chancellor and Vice Chancellor for validation.

If you are unable to attend your ceremony, you will be given the opportunity to have your testamur posted to you or you can collect it from your closest campus after the ceremony.

Graduation ceremony

2024 Graduation Ceremony dates:

Fremantle Ceremony 1 | Tuesday 30 April and Wednesday 1 May 2024
Sydney Ceremony | Friday 7 June 2024
Broome Ceremony | Friday 30 August 2024
Fremantle Ceremony 2 | Friday 11 October 2024

You will receive an email in the weeks leading up to the next Graduation Ceremony with further details of the ceremony and an invitation to RSVP.

Further information on ceremonies is available on the campus specific Fremantle, Broome and Sydney graduation pages.

Non-award programs

Students who complete Non-Award programs will receive a Completion Certificate and Transcript upon completion. Non-Award programs are not included in our formal Graduation ceremonies.

The Graduation team is sent a list of students who are completing a Non-Award program from the School at the end of each semester. The Graduation team will email students with details of Certificate collection to their student email address. Please note: Certificates are processed over a number of weeks at the end of the semester and are not instantly provided.

Non-Award programs that are issued a Completion Certificate are as below:

Pre-Medicine Certificate
Professional Certificate in Wellbeing in Education

VET programs

VET students who have completed their program are processed separately by the UNDA VET team. The Graduation team is sent a list of students who are completing a VET program from VET at the end of each semester. VET students are invited to attend a Graduation Ceremony.

We are here to help

If you have questions about the conferral process, please contact us at graduation@nd.edu.au

If you have outstanding results or have questions about the program you are graduating from, please contact your school.

Notre Dame Alumni – welcome to the family

Congratulations on graduating from The University of Notre Dame! Your hard work and dedication have paid off, and you should be proud of your accomplishments. However, graduation is not the end of your Notre Dame journey but rather the beginning of a lifelong connection with the university.

As a Notre Dame graduate, you join a global network of more than 30,0000 alumni in multiple professions, from business and law to medicine and education. This network is a powerful resource that can open doors and help you advance in your career. The connections you make through the Notre Dame alumni network can lead to job opportunities, mentorship, and lifelong friendships.

Notre Dame alumni can also enjoy a range of perks and benefits including, free library access, career services, discounts to postgraduate study and invitations to exclusive events.

The Notre Dame alumni network is more than just a professional resource. It's a community of people who share a common bond: a love for Notre Dame and a commitment to the values it represents. So, as you graduate, embrace the opportunities that come your way, stay engaged with the alumni network, and continue to carry the spirit of Notre Dame with you wherever you go. Welcome to the Notre Dame alumni family!

Click here to view the Alumni webpage - Welcome to Notre Dame Alumni | Notre Dame

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