Research Funding Scheme

Frequently Asked Questions

  • What is a good application?

    A good application captures the attention of the reader and demonstrates critical thinking and gap analysis. It pays attention to the funder’s reasons for providing the call, and should be consistent with their mission. In this case, pay attention to the explanatory notes provided in the forms, the policy and procedure. Remember that all applicants strive for a high quality application – articulate what makes yours stand out as a definitive study and show how it will lead to uptake, or to larger external grants with impact. State clearly the problem, the need that you are addressing, what your solution is and what costs, inefficiencies, gaps or inequities it will address. Demonstrate that you are aware of what research has been done in this field and that your approach is rational, credible, achievable, cost-effective and has relevance for external stakeholders such as by publication, policy, practice change, or outreach.

  • Can I ask for Research Office help with my application?

    Because RGS is an internal university grant scheme, to be fair to all applicants, Research Office makes the same information available to all. Research Office can provide general advice on the scheme and forms, but not assistance or critique. Please follow the instructions in the form attached to the 2020 Research Funding Schemes Call: COVID-19 and Standard Funding, which you received via email from the PVC-Research on Thursday, 30 April 2020. This also tells you where to send your application.

  • Is the submission date end of May or end of June?

    The submission deadlines are:

    RESEARCH GRANTS SCHEME (RGS): 23:59 AWST Friday 29 May 2020

    • RGS CATEGORY 1: Fast Track COVID-19 and Recovery Project Funding
    • RGS CATEGORY 2: Standard Project Funding

    SCHOLARSHIPS: 11.59pm AWT Tuesday 30 June 2020

    • INDUSTRY-LINKED PHD SCHOLARSHIP (individual and team-based)


  • What is a translational outcome?

    Translational means the delivery aspect so the research becomes applied out there.

  • Are there are any HDR "completion" scholarships.

    Not as such; please apply for the scholarship category and specify duration and dates - assessed on merit.

  • What is the outcome?

    What's the most important outcome you're looking for regarding the fast-track COVID-19 funding, e.g. a project that (a) establishes track-record for a larger grant, (b) has engagement/ impact, (c) produces traditional research outputs?

    As for all projects, quality of the application across all of the selection criteria, but as suggested by the “fast-track” aspect of the name, uptake and impact are important considerations. Quality weightings are the same for COVID-19 and the standard applications.

  • What is meant by “Resourcing implications and budget”

    Resourcing implications are in-kind time commitments and impact on your teaching availability that the Dean would wish to know of, and/or commitments of cash or facilities.

  • Budget and costing?

    • What can be put in the budget?
    • How do you budget for in-kind?
    • Can we add in publication costs for open access?
    • If you have academic partners at another University, should you include their time as "Partner in-kind" contribution in the budget?

    Broadly no restrictions on budget as long as relevant and clearly aligned with the project aim(s).
    As per the guidelines, the maximum for RGS is $20,000 (excl. GST). Publication costs can be included.

    As indicated in the form, please use the Budget Pricing Template to work out salaries.

    Please refer to the example in tab 2 of the spreadsheet to understand how to use it.

    • Use the left hand columns to fill in people’s names/roles and salary level e.g. Level B step 4 etc, set the year, and campus (this defines the rate), and it will automatically fill the annual salary inclusive of on costs.
    • Then enter months and full-time equivalent (FTE) and it will work out cost.
    • Copy this figure into the in-kind column if it is your or a staff member’s contributed salary, or to the grant request column if it is being requested.
    • Use the Non-UNDA table (2nd table) for any collaborators’ salaries, transferring to appropriate columns for in-kind or cash request. You can look up other institutions’ salaries in the Enterprise Agreement on their website or ask the collaborator for an inclusive figure.
    • Use the casuals table (3rd table) to estimate costs for any casuals.
    • The 4th table is for operating costs. Get quotes and enter what seems the likely cost for each item such as travel, catering, lab consumables, communications costs. Justify your costing.
    • Budget amounts are exclusive of GST.
  • What is meant by “To what extent is this project likely to lead to HERDC reportable income or research student completions.”

    Please see the explanatory note below the text box of this section in the form.

  • What is meant by “Planning for sustainability”?

    Is this project a pilot study for you to obtain the evidence base to apply for a more extensive external grant, or a future HDR project, or partnership with industry?  How do you plan to build on the research and outcomes of this small project when the UNDA funding is exhausted? Demonstrate forward planning and describe risk management.

  • What is meant by “Please outline any potential insurance-cover or employment issues which need to be considered, if applicable”?

    The University has comprehensive indemnity and insurances for workplace health and safety, public liability etc. Please consider your project design, people involvement and location with this question in mind and write a statement as to what risks need to be covered.

  • What is meant by “Please outline any potential intellectual property, commercialisation or publishing issues, if applicable”?


    • what you, and what your collaborators bring into the project, such as datasets, tools, a technology, expertise and whether this is already published or there are ownership rights to consider;
    • what will be developed, and
    • whether and how this is to be published, or protected and commercialised. Protection can be via copyright, patent, trademark, trade secret etc. (as per ).
    • Access issues for background IP and sharing of project-developed IP include permissions and licences, which may be free, or may involve payment of a royalty to the owner. The owner may simply require co-publication and acknowledgement.
  • Do we need to submit evidence of partnership contributions?

    A letter of support stipulating cash/in-kind commitments is required for the industry-linked scheme, team based and individual.

  • Is there a stipulation that the project needs to be completed in 12 months? Is there a maximum duration?

    No stipulation as such. There is an expectation that the project be commenced and conducted in a timely fashion. The timeline for the project should be clearly specified, so that funding can be managed appropriately. If there is a change to the timing after a project has commenced, Research Office should be sent a request for variation.

  • Will evidence to support applications be able to be uploaded? Last year the evidence and extra information could not be uploaded.

    Submission is by email. Only information that is called for in the application form, such as letters of support specifying collaborator contributions, should be added.

  • How far back does previous funding/research reporting (track record) extend? Regarding evidence of publications and grants - if IRMA is up to date can we refer to IRMA or do we need to provide a list?

    While not wishing to increase the volume of the submission, as it is customary in grant applications to list your key publications and grants, each Chief Investigator (CI) should select and list their top 10 publications, plus a list of all grants secured. Please mark those publications relevant to this application with an asterisk.

    Please add this list of grants and publications as an Appendix to the application (i.e. in the same file).

    It should not exceed 2 pages per CI. If there has been a career interruption such as parental or carer leave or industry experience, you can mention this in the text box provided in the form.

  • Are we able to look at some examples of past successful applications?

    Research Office has obtained consents to share a number of prior applications, upon request. Please direct any requests to