It is important staff are aware of secure practices when working online in order to protect yourself, University equipment and data from unwanted access or attacks.
Top 10 secure practices
- Secure your login and password information
Avoid saving your password in browsers, leaving it on a sticky note or written down near your computer. Create a passphrase to make it easier to remember but harder for someone else to crack.
- Use Sophos VPN when accessing University data
Connect your computer with our VPN, so your home network has a secure link to the Notre Dame network and allows access to applications and resources while off-campus.
- Look, lock and leave.
Ensure your device is always locked or logged off when you are not working online.
- Keep physical copies safe
Hard copies of data can easily fall into the wrong hands or be misplaced off-campus. Minimise the number of hard copies taken from the office and store them in a secure location, preferably under lock and key.
- Be aware of new SPAM and malware scams
Working off-campus means we rely on email, zoom, text messages and Skype to contact others. Scammers take advantage of increased online communication to send phishing, scareware and malware to try and access personal and University data.
- Keep your anti-virus up to date
Ensure any device used to access University systems has anti-virus installed. Sophos and Windows Defender are approved for personal use.
- Be mindful of your surroundings while accessing University information
Be mindful of who can view your screen or hard copy documents. Use Sophos VPN when accessing University data in a public space and keep personal devices and physical documents with you at all times.
- Minimise saving documents as a local copy
Save all University documents back to the Notre Dame network using mapped drives. Mapped drives keep documents on a secure central storage system that is regularly backed up, with permissions to prevent unwanted access.
- Follow University standards, policies and procedures
While working off-Campus the University's standards, policies and procedures still apply. Review approval & compliance to see what software requires approval before use.
- Keep your desk tidy and your screen clean
Keeping your desk tidy can help you think clearly, easily find documents and stay organised. Keep your screen tidy by minimising browsers or applications when not required.