Call for 2024 Procurement Activity Requests

01 January 1970

We invite all business units to participate in our "Call for 2024 Procurement Activity Requests." This initiative aims to streamline procurement planning, enhance budget control, and promote cost-effective purchasing.

Why Submit a Procurement Activity Request?

Submitting a Procurement Activity Request is a critical step in initiating any procurement process for goods or services with an estimated contract value of $100,000 (excl. GST) or above. By doing so, you contribute to:

  • Effective Budget Management - Ensure that your procurement activity aligns with your budget, preventing unexpected financial burdens.
  • Cost Efficiency - Engaging with our Procurement Team early in the process allows for cost-effective purchasing decisions.
  • Compliance - Obtain the necessary approvals and ensure that your procurement activity adheres to University policies and procedures.

The Procurement Request Form (PRF)

To facilitate the submission of procurement activity requests, we have developed the Procurement Request Form (PRF). This form serves as a comprehensive tool to capture essential information about your proposed procurement plan.

Key Information in the PRF:

  • Budget Code/Cost Centre: Indicate the source of your budget, whether it's Research or Other Funding, and provide the estimated budget for the entire contract duration.
  • Nature of Request: Describe the nature of your procurement request, including key requirements and specifications.
  • IT Integration: If your request includes IT hardware, software, systems requiring IT integration, or data processing services involving university data, additional approval from our IT Chief Information Officer (CIO) will be required.

The Submission Process:

  1. Part 1 (Requestor): Complete Part 1a by explaining the nature of your request, consult with your Finance Business Partner in Part 1b, and indicate IT-related elements in Part 1c, if applicable.
  2. IT CIO Approval (if applicable): If your request includes IT components, it will be forwarded to the IT CIO for approval.
  3. Part 2 (Procurement Leadership): Part 2 should be approved by Procurement Leadership.
  4. Delegated Authority (DA) Approval: Part 2d requires DA approval in line with the Standing Delegations of Authority.
  5. Part 3 (Procurement and Requestor): Complete Part 3 with detailed information about the procurement requirement, tender process, timetable, and financial breakdown.
  6. Approval Workflow: The PRF will undergo a series of approvals by relevant DA approvers and Procurement Leadership.
  7. Completion: Once approved, the PRF will be classed as Complete, and the requestor will be alerted.

Let's Streamline Your Procurement Needs for 2024!

By submitting your procurement activity requests through the PRF, you contribute to the efficient allocation of resources, cost-effective procurement decisions, and compliance with University policies. We encourage all business units to embrace this proactive approach to procurement planning.

Access the PRF and Start Your Procurement Journey!

Access the Procurement Request Form and initiate your procurement activity request. For help completing the form, access the detailed instructions.

Questions or Assistance

If you have any questions or require assistance regarding the PRF or the procurement planning process, please reach out to our Procurement Team at procurement@nd.edu.au. We are here to support you every step of the way.

We believe that effective procurement planning is the cornerstone of successful operations. Together, we can streamline your procurement needs for a successful 2024.


Media Contact: media@nd.edu.au