Suppliers

Supply to the University of Notre Dame Australia

Find out how your business can supply goods and services to the University of Notre Dame Australia.

  • Current and Upcoming Opportunities

    Explore the latest tenders and procurement opportunities available at UNDA. We regularly update this section with new projects and services requirements.

    Current Opportunities

    OPEN: RFT: Insurance Brokerage Services

    CLOSED: RFT: External Audit Services

    EXPIRED: Expressions of Interest - External Audit Services

    We encourage you to check back often - Our tenders are updated frequently. Keep an eye on this space for upcoming opportunities that align with your expertise and services.

  • Supplier Onboarding Information

    All of our suppliers at the University of Notre Dame Australia are required to provide business information to Eftsure for independent verification before conducting business with us and receiving payment.

    Eftsure verifies all supplier details ensuring that supplier payments are protected against fraud and error. Once a supplier has been verified, it is an easy and seamless process.

    Find out more about our Eftsure verification process.

  • Payment Terms and Invoicing

    University Invoicing Requirements

    The University requires all invoices to be submitted electronically, via email (hard copy invoices are not accepted).

    In addition to ATO requirements for tax invoices, the below requirements must be followed:

    • Purchase Order number
    • Address invoice to 'University of Notre Dame Australia'
    • University reference person and contact details
    • Tax invoice document is in PDF format
    • One tax invoice per PDF document
      Invoices that quote a valid Purchase Order number should be submitted via email to accountspayable@nd.edu.au
    • For invoices without a purchase order, please contact your university contact person to obtain a purchase order.

    Payment Terms

    The University's standard payment terms are 30 days from receipt and acceptance of a correctly rendered invoice from the Supplier.

    Payment Inquiries

    All payment inquiries should be raised with your university contact person.

    Purchase Order Terms and Conditions

    Each Purchase Order placed by buyer for goods and/or services is subject to these standard purchase terms and the terms of the applicable Purchase Order, and is conditional upon Supplier’s agreement to such terms. Supplier shall be deemed to have agreed to be bound by such terms by accepting the Purchase Order, delivering the goods, and/or performing the services.

    Modified Payment Terms

    The University of Notre Dame Australia has modified payment terms for verified Indigenous businesses. If you are registered as an Indigenous business through Supply Nation, please contact suppliers@nd.edu.au to find out more.

  • Policies and Standards

    All our suppliers must be able to comply with the University’s policy and guidelines as advised.

    Key policy documents:

    Supplier Code of Conduct

    The University acknowledges the business practices and behaviour of suppliers may impact upon the University’s reputation and operations. The Supplier Code of Conduct below sets out the minimum standards of behaviour that the University expects its suppliers to meet in the areas of human rights, labour, environment and anti-corruption.

    The University expects all existing and new suppliers to commit to the Code.

  • Contact and Support

    Connect with Our Team

    • Accounts Payable Inquiries
      • For all inquiries relating to accounts payable, please reach out to your University contact person in the first instance. Alternatively, you can contact accountspayable@nd.edu.au for assistance.
    • Tender Support
      • For questions relating to current or upcoming opportunities, or if you require support submitting a tender, please contact us at tenders@nd.edu.au.
    • All other enquiries
      • For all other supplier related questions, please contact us at suppliers@nd.edu.au.

  • Addressing Modern Slavery

    As a participant in the Australian Catholic Anti-slavery Network (ACAN), UNDA is dedicated to adhering to Australia's Modern Slavery Act (MSA) 2018. This commitment requires us to actively assess and address the risks of modern slavery in our supply chains and operations. Annually, we publish our Modern Slavery Statement on the Commonwealth Government’s Modern Slavery Register, outlining our actions and progress.

    Supply chains are inherently complex, often involving multiple countries and various stages including sourcing, manufacturing, and transportation. It’s crucial to recognise that certain groups, such as temporary visa holders, migrants, refugees, minorities, and stateless individuals, are particularly vulnerable to exploitation.

    Collaborative Compliance

    Compliance with the MSA is not a solo journey but a collaborative effort with our suppliers. We engage continuously with suppliers, especially in sectors prone to higher modern slavery risks:

    1. Building and Construction
    2. Medical Consumables, Devices, and Equipment
    3. Information and Communications Technology (ICT)
    4. Facility Management and Property Services
    5. Cleaning and Security Services
    6. Furniture and Office Supplies
    7. Food and Catering Services
    8. Uniforms and Personal Protective Equipment (PPE)
    9. Waste Management Services
    10. Linen, Laundry, and Textiles

    Action Steps for Suppliers

    Your Role in Combating Modern Slavery

    • Participate in Surveys - Complete the ACAN Supplier Survey, which helps us assess your preparedness and steps needed to comply with MSA. Take the survey here.
    • Engage in E-Learning - Enroll your key staff in ACAN's modern slavery e-learning modules.
    • Attend Webinars: Join ACAN's supplier webinars to understand your obligations under the Modern Slavery Act 2018.
    • Download and Share Resources - Access ACAN's supplier PowerPoint presentation to educate your team about our expectations and raise awareness.
    • Join SEDEX - Become a SEDEX Supplier Member, complete a Self-Assessment Questionnaire (SAQ), and connect with UNDA. SEDEX offers support for onboarding.
    • Consent for Preferred Supplier Directory - Provide consent to be included in ACAN's Preferred Supplier Directory.
    • Specialised Resources for Sectors - Suppliers in specific sectors like building and construction can download targeted toolkits or contact ACAN for further partnership opportunities.

    Continuous Engagement and Improvement

    Our fight against modern slavery is ongoing. We value suppliers who share our dedication to ethical practices and are committed to continuous improvement in this critical area. Together, we can make a difference and foster a supply chain that upholds dignity and respect for all individuals.