Accounts Payable & Receivable

Accounts Payable

The Accounts Payable (AP) team is responsible for paying approved invoices from our suppliers and other creditors.

How to find the status of your Requisitions, Purchase Orders, Receipts, Vouchers and Payments >>

PeopleSoft Finance System - Employee Self Service

Select the Requisition Status tile to search for Requisitions.  All documents related to the Requisition are accessible to view, including:

  1. Purchase Orders
  2. Receipts
  3. Vouchers
  4. Payments

Select the Voucher Document Status tile to search for Invoices/Vouchers. All documents related to the Voucher are accessible to view including voucher approval history.

Procure-to-Pay Process Includes requisition to order, and invoice to payment

  • Invoice with valid Purchase Order

    • Receipt must be performed in PeopleSoft
    • Provide the Purchase Order number and Receipt Number to accountspayable@nd.edu.au
    • When there is an overspend on the purchase order, please email procurement@nd.edu.au to request an amendment
    • Retain the invoice as this may be required for confirming the goods at a later stage

  • Invoice without a valid Purchase Order

    • Provide the Account Code (GL Code) to accountspayable@nd.edu.au along with the invoice
    • Invoices presented that do not match existing Approved Suppliers will require additional information (email address and contact details) prior to processing. Our agent, EFTsure verifies the Supplier prior to payment.
    • A voucher will be created and will workflow for approval in PeopleSoft
    • Additional processing time is required for approval of invoices without a PO reference
    • Finance may request explanation for non-compliance with How-to-Buy methods

  • International Payments

    • Invoices against Purchase Order same process
    • Invoices without Purchase Order require approval via email from the Delegated Authority

Accounts Receivable

Accounts Receivable (AR) is the balance of money due to UNDA for goods or services delivered or used but not yet paid for by our customers. For all Accounts Receivable enquiries, please email accountsreceivable@nd.edu.au.

Request For Invoice

Complete the Request for Invoice template and forward to accountsreceivable@nd.edu.au.