Staff ID cards

University Staff ID card

All continuing and fixed-term staff members at the University of Notre Dame Australia are required to have a University Staff ID card.

A University ID card allows you to:

  • Prove your identity as a staff member on campus
  • Access the university's enterprise printing and photocopying services
  • Access buildings on the Fremantle and Broome campuses*

* Sydney Campus building access via a separate door tag solution.

Request a Staff ID card

Eligibility for requesting a Staff ID card is being introduced in phases.

Current phase

You are currently eligible to request a Staff ID card if you:

  • Commenced employment on or after 6 July 2026,
  • Are a current UNDA continuing and fixed-term employee, and
  • Have been issued a staff ID number

Upcoming phase

Planning is underway for continuing and fixed-term staff who commenced between 20 January 2025 and 5 July 2026.

Order an ID card

Before ordering your ID card, please activate your staff account and set up Okta Verify on your device. Once active, complete the steps below:

1: Log in to Capture Me
Log in using the link from your staff email invitation or visit the Capture Me Portal.

2. Upload your ID photo
Using the requirements provided, upload a photo:

  • Colour photo, not black and white
  • Head and shoulders only, facing directly at the camera
  • Neutral expression (no frowning or raised eyebrows)
  • Plain, light-coloured background (white or grey preferred)
  • No hats or head coverings unless for religious or medical reasons
  • No sunglasses (clear prescription glasses are acceptable)
  • No filters or enhancements

Please ensure your photo meets the standard requirements listed and is suitable for identification purposes. Uploading inappropriate photos may be considered misconduct and be referred to People & Culture for review.

3. Confirmation
After submitting your photo, you will receive a confirmation email. Your staff ID card will then be processed and made available for collection at your campus Student Hub.

If you do not receive a confirmation email, please submit a support request through the IT Service Portal.

ID card collection

On-campus collection

You can collect your ID card from your campus Student Hub two weeks after receiving your ‘ID Card Photo Submitted’ confirmation email.

Pickup hours:

Bring a valid photo ID when collecting your staff ID card. Accepted forms include an Australian Driver’s Licence and Passport.

Posting your card

If you cannot make it to campus to pick up your staff ID card, please coordinate with your direct line manager for collection options.

For Regional and Broome staff members, your ID card can be mailed directly to you. Please ensure to discuss this arrangement with your direct line manager.

Replacement ID Cards

Replacement ID cards are not currently available as part of this rollout. Further information will be provided to staff once the replacement card process is available.