Fremantle Graduation

Should you have any questions not addressed below please contact fremantle.graduation@nd.edu.au.

  • Graduation Timeline - December 2021

    5 November

    Deadline to receive official transcripts from external institutions for cross-institutional study

    3 December

    Graduation Boards of Examiners

    8 December

    Graduation Status updated in Student Centre to Approved or Denied

    14 December

    Results Release

    Tuesday 14 December 6pm

    Graduation Mass
    St Mary's Cathedral, Perth

    Wednesday 15 December

    Each ceremony may take up to 3 hours.

    Graduands are expected to be at the RAC Arena 1.5 hours before the commencement of their ceremony for rehearsals and other matters.

    Graduation Ceremonies
    RAC Arena
    Wellington Street, Perth

    Ceremony 1

    Commences 9.30am
    Graduands must arrive at 8.00am
    Guests may enter at 8.30am

    Faculty of Arts, Sciences, Law and Business

    Faculty of Education, Philosophy & Theology

    Ceremony 2

    Commences 3.30pm
    Graduands must arrive at 2.00pm
    Guests may enter at 2.30pm

    Faculty of Medicine, Nursing, Midwifery and Health Sciences

    Graduands are expected to be at the RAC Arena 1.5 hours before the commencement of their ceremony for rehearsal and other matters.

  • Graduation Mass

    The Graduation Mass will be held at 6pm on Tuesday 14 December at St Mary’s Cathedral in Perth.

    All graduands who attend the Graduation Mass will receive the jarrah Notre Dame Graduation Cross.

    Please wear your black graduation gown to the Mass but not your hood, colours or mortar board.

    You can bring 4 guests to the Graduation Mass, ie yourself plus 4 guests. Please see the Tickets section below.

  • Applications to Graduate December, 2021 - now closed

    Applications to graduate in December 2021 are now closed. Please continue to monitor your student email account (which will always remain available to you) and read the Student Newsletters so that you will know when applications open in Semester 1 2022 to apply to graduate in Fremantle in 2022.

  • RSVP for Students and Staff - Mass and Graduation Ceremonies

    Student RSVP

    All undergraduate, postgraduate and Higher Degree by Research students must RSVP. Even if you are not going to attend the Mass or your Graduation Ceremony you must record your non-attendance please. If you are not attending your ceremony then you will be graduating in absentia.

    Please ensure all your details are correct in your record in Student Centre.

    Please check your middle name and the correct spelling of your name.  Note: we will be using your full formal name for your graduation documents, in the Graduation Book and when your name is announced.

    Please contact fremantle.graduation@nd.edu.au if you have a special characters in your name such as an acute or umlaut, eg é or any other special character.

    Deadline

    Deadline to receive RSVPs is 7 November 2021.

  • Monitor your student email account

    There will be important emails sent to you over the coming months. Please frequently access your student email for updates and read the Student Newsletters. Your student email account will always be available to you.  If you are having difficulty in accessing your student email account please email student.it@nd.edu.au.

  • Graduation Tickets

    You will receive an email to your student and staff email account in the coming weeks providing further information on how to book your tickets.

    Tickets are free.

    You and your guests cannot enter either the Cathedral or the RAC Arena without a ticket.

    Tickets can be booked between 6 – 10 December and cannot be booked after 10 December.

    Graduation Mass tickets

    Tickets for the Mass can be booked through the TryBooking ticket site from 6 – 10 December. The link will be supplied to you in the email regarding tickets. You may bring a maximum of 4 guests to the Graduation Mass.  So if you wish to bring four guests then please book 5 tickets: one for yourself and one for each of your guests. Please note that children 3 years old and over must have their own ticket.

    Graduation ceremony tickets

    Tickets for the Graduation Ceremonies can be booked through the Ticketek site from 6 – 10 December. The link will be supplied to you in the email regarding tickets. You may bring a maximum of 6 guests to your ceremony. You must book one Graduand ticket for yourself (Graduand ticket). After booking your own ticket return to the Ticketek site and book the number of Guests tickets you require, i.e. up to a maximum of 6 Guest tickets. Please note that children 3 years old and over must have their own ticket.  You will be able to book accessibility tickets for your guest/s with mobility issues.

    You must register to book your tickets by using your student email account e.g. 12345678@my.nd.edu.au.

    The following students and academic staff must book tickets to attend the Graduation Ceremonies:

    Undergraduate students with a Graduation status of ‘Approved’ to graduate

    Book a Graduand ticket

    Separately book Guest ticket/s (max 6 guest tickets)

    Postgraduate students with a Graduation status of ‘Approved’ to graduate

    Book a Graduand ticket

    Separately book Guest ticket/s (max 6 guest tickets)

    Higher Degrees by Research students with a Graduation status of ‘Approved’ to graduate

    Book a Graduand ticket

    Separately book Guest ticket/s

    (If you wish to book more than 6 guest tickets please contact fremantle.graduation@nd.edu.au with regard to the number of guest tickets you require.)

    Higher Degrees by Research supervisors

    Book an Academic ticket: book a separate ticket for each ceremony you wish to attend i.e. if you are attending both ceremonies then book one ticket for Ceremony 1 and another ticket for Ceremony 2

    Academic staff who are NOT part of the Stage Party

    Book an Academic ticket: book a separate ticket for each ceremony you wish to attend i.e. if you are attending both ceremonies then book one ticket for Ceremony 1 and another ticket for Ceremony 2

    Academic and other staff who are part of the Stage Party will be provided with security bands on entry to the RAC Arena and do not have to book tickets.

  • Parking

    Please allow plenty of time to find parking and make your way to either the Cathedral or the RAC Arena as parking around these venues is at a premium. The RACArena has underground parking although this is filled early in the day. There is also Wilson Multistorey Carpark and His Majesty’s Carpark nearby.

  • Graduation Status

    You can check your graduation status in Student Centre under:

    • Student Centre > Self Service > Degree Progress/Graduation > View Graduation Status.

    The possible Graduation Statuses are:

    • Applied for Graduation: Your application to graduate is still under assessment. Please contact your School if it is after the Graduation Boards of Examiners or contact fremantle.graduation@nd.edu.au should you have any questions. Please keep checking your Student Centre for future updates.
    • Program in Review: Your application to graduate is still under assessment. Please contact your School if it is after the Graduation Boards of Examiners or contact fremantle.graduation@nd.edu.au should you have any questions. Please keep checking your Student Centre for future updates.
    • Approved: The academic requirements of your program have been met, and so you are eligible to graduate. Congratulations! Please hire your Regalia if you plan to attend your ceremony and monitor your Notre Dame student email account for further emails with important information.
    • Denied: Unfortunately, the academic requirements of your program have not been met, and so you are not currently eligible to graduate. Please contact your School to discuss.
    • Degree Awarded: You have already completed your studies, have not yet graduated, and have applied to become “Program Complete” or the academic requirements of your program have been met, and you are eligible to graduate.
  • Academic Regalia

    Please order your regalia through the Regalia Craft website by filling out their online form. All questions regarding regalia should be directed to Regalia Craft, who can be contacted at info@regaliacraft.com.au.

    If you are planning to attend your graduation ceremony, you will need to wear full academic regalia appropriate to your degree. Regalia Craft are the University’s supplier of regalia and have details of the full academic wear appropriate to your degree. If you are receiving more than one award, the regalia of the higher of the two awards, or the regalia of the first named award for double degrees, should be worn.

    Regalia must be collected from Regalia Craft at the following address prior to the Graduation Ceremonies. Regalia cannot be collected at the graduation venue.

    240 Beaufort Street Perth 6000
    (between Newcastle and Brisbane Street)

    Graduands are expected to wear appropriate, semi-formal apparel under their regalia.

    If you cannot collect your regalia in person then you may authorise a friend or family member to collect the regalia on your behalf. Please provide the person with a permission note.

    Regalia can be returned at the graduation venue immediately after your ceremony.

  • Photography

    GFP Graduations provide a range of ceremony and portrait photography and video services for each graduation ceremony. Their professional photographers will take a photo of each graduand as they are congratulated by the Chancellor on stage. They will also video each ceremony and this will be available for purchase at the end of your ceremony. GFP will also offer studio photography before or after your ceremony. You may wish to have your testamur framed and GFP are able to do this for you on the day.

  • Accessible Seating

    Both the Graduation Mass and Ceremonies will have accessible seating available and wheelchair access for those who need it.

    For accessible seating at the Mass please email fremantle.graduation@nd.edu.au to let us know your requirements.

    For accessible seating at the RAC Arena you will have the opportunity to book such seating but please bear in mind the accessible seating will not be with your other guests.

    If you require assistance at either venue please speak with one of the friendly Notre Dame staff who will assist you.

  • Farewell Addresses

    Before each graduation ceremony, the University considers the academic performance of all candidates for an undergraduate degree to identify the students with the highest weighted average marks. The Graduates’ Farewell Address is presented by the graduate with the highest weighted average mark for that ceremony.

  • Graduating in Absentia

    If you are not able to, or do not wish to, attend the Graduation Ceremony you may graduate In Absentia. Your name will be recorded in the Graduation Book and your award recorded as complete and conferred on your record.

    Please reply to the RSVP email sent to your Notre Dame student email address informing us you do not wish to attend and will therefore be graduating In Absentia.

  • Collecting your physical testamur

    If you do not attend your graduation ceremony you may collect your physical testamur from Student Administration at any time, in office hours, from the week following the Graduation Ceremony.  Please bring photo ID with you.

    If you wish your physical testamur posted to you please contact the Cashier on 08 9433 0542. The testamur will be posted to you in the Graduation Folder by Registered Post.

  • Further Information

    Pre-Medicine Certificate

    If you are intending to complete your Pre-Medicine Certificate by the end of this semester, please send an email to fremantle.graduation@nd.edu.au to request a program completion.  Students do not graduate from the Pre-Medicine Certificate but will receive a Certificate and Transcript upon completion.

    Program Complete

    If you have already completed your studies and have applied to become “Program Complete” and have not graduated or had your degree conferred previously, please refer to the How to Apply to Graduate guide and follow the instructions to view your current graduation status. If your status shows “Degree Awarded” you do not need to apply to graduate as we have deemed you approved for graduation based on your program complete status. If you have not been marked as “Program Complete”, you will need to submit an application to graduate as instructed in the guide.

    Outstanding Fees

    You may not be eligible to graduate if you have outstanding fees, charges or penalties.

    Deferred and/or Supplementary Examinations

    Deferred and/or Supplementary Examinations, granted in Semester 2, are normally conducted in the following Summer Term 2022 examination period. If you are awarded a Deferred and/or Supplementary Examination for a Semester 2, 2021 course, you may not be eligible to graduate in December 2021.

    Cross-Institutional Courses

    If you are studying any cross-institutional courses, in your last semester, it is your responsibility to obtain an official copy of your transcript results from the host institution. You need to provide Student Administration with the official copy of your transcript of results no later than 5 PM on Friday, 26 November 2021.  You may not be eligible to graduate in December 2021, due to outstanding results if this is not received by the deadline.

  • Majors / Minors / Specialisations

    If your program has provision for Majors, Minors, or Specialisations, it is your responsibility to ensure that they have been recorded correctly. These can be viewed in Student Centre, under Student Centre, and then selecting ‘My Academics’ (under Academics). Any recorded Majors, Minors, or Specialisations will be listed under ‘My Program’ on the far right hand side.

    More detailed instructions are available via the Majors-Minors-Specialisations instructions.

    Should you need to update any Majors, Minors, or Specialisations, please discuss this with your School as soon as possible.

  • Transcripts, Testamurs and AHEGS

    Your physical testamur will be presented to you at your ceremony.

    The University is now issuing digital versions of Academic Transcripts, Testamurs and Australian Higher Education Graduation Statements (AHEGS) to graduands through My eQuals.

    My eQuals is a secure platform used by all universities in Australia and New Zealand to issue and authenticate academic records in a digital format. You can use My eQuals to safely share your digital documents with anyone you choose, such as employers, universities, and other parties. Further information is available in the My eQuals information flyer.

    Whenever an academic document is uploaded to My eQuals, you will receive an email from My eQuals to your ND email account. You will need to complete a registration with My eQuals the first time a document is uploaded. Only use your student ID number when registering eg @my.nd.edu.au. For subsequent ones you will need to simply log in. Further details can be found in the My eQuals Registration & Login Process document.

  • Alumni

    Once a student graduates through having their qualifications conferred, they become part of the University’s alumni community. Further details can be found on the Notre Dame Alumni page.

    The Advancement Unit is responsible for Alumni relations and the first step is to ensure we have your correct and up-to-date details upon graduation. Please take the time to update these details in your Student Centre, or visit the Alumni web page.

    An email is also sent to new alumni with information on our alumni network

  • Early Program Complete

    If you have completed all the courses for your award and the marks and grades for every course are displayed on your record then you can apply for Early Program Complete if you need this urgently.  Please note that if you have any outstanding marks/grades the process will be held in abeyance until these have been formally ratified and included on your record. Please liaise with your School if you have any outstanding marks/grades.

    Please note that all email correspondence must be through your Notre Dame student email account.

    Once this process is finalised ‘Program Complete’ will display on your transcript.  It will not show a conferral date on your transcript until you have applied for the next graduation/conferral ceremony and the date for this ceremony is past.

    Please email fremantle.graduation@nd.edu.au to request Early Program Complete.  Include your name, student ID number, your award name and your School.  The School will review your record to ensure you have met all the requirements for your award.  Once this is finalised the Graduation Coordinator will let you know by email to your student email account that you have been recorded as Program Complete and that you can purchase a transcript displaying this if you wish.

    The transcript you purchase will be uploaded to My eQuals for you to access at any time and as often as you wish.  You can then use this transcript for registration with an industry body or to apply for employment or further study. If you wish your transcript sent to the Teachers’ Registration Board then please let the Graduation Coordinator know and there is no cost for this.

    Recording Program Complete onto your record automatically records you as applying to graduate or to have your degree awarded in the next conferral of awards ceremonies.  If you do not wish to graduate or be a part of the next conferral of awards ceremonies (either by attending or in absentia) then please let the Graduation Coordinator know.  Please keep monitoring your student email account (which will always be available to you) so that you can keep abreast of emails or the Student Newsletter that will provide information regarding the next graduation or conferral of awards ceremonies.

  • Any further questions?

    Should you have any specific questions not addressed above please contact fremantle.graduation@nd.edu.au. Any questions regarding Coronavirus (COVID-19) not covered on the University’s webpage should be directed to coronavirusadvice@nd.edu.au.

    If you have any course and/or enrolment-specific inquiries, contact your School directly.