Graduation on the Sydney Campus
On Friday, 13 March 2020, the Federal Government advised that all "non-essential, organised gatherings" of 500 people or more would be cancelled from Monday, 16 March to limit the spread of Coronavirus (COVID-19). As a result, the University has made the difficult decision of postponing the upcoming Sydney Campus Graduation Reception (Sunday, 29 March) and Graduation Ceremonies (Monday, 30 March).
It is hoped that the following FAQs will provide some guidance, and as things become clearer in the coming days, further updates will be provided.
Have the Sydney Campus Graduation Reception and Graduation Ceremonies been cancelled?
No, both events have been postponed due to the current Coronavirus (COVID-19) situation. When circumstances permit, the events will be rescheduled and we look forward to seeing you at them and celebrating your achievements.
When and where will the Graduation Reception and Graduation Ceremonies now take place?
As the Coronavirus (COVID-19) situation continues to evolve, we are currently unable to consider alternative dates / possible venues at this stage. We will be in touch as soon as circumstances permit.
Do I need to wait until a new date for the Graduation Ceremonies is set before my degree can be conferred and I can receive a testamur?
All students who have been approved to graduate on 30 March 2020 will have their awards conferred in absentia (i.e. conferral without the graduand being present). Digital testamurs will be available within a week via My eQuals (https://www.notredame.edu.au/current-students/your-enrolment/digital-records-and-my-equals).
Due to the current Coronavirus (COVID-19) situation, physical testamurs are not currently available. We will provide updates as the situation changes.
When will I be able to receive my final transcript and Australian Higher Education Graduation Statement (AHEGS) via my eQuals?
Digital transcripts and AHEGS (along with testamurs) will be progressively issued from 30 March 2020.
Am I now an alumnus / alumna of the University?
Yes! Once a student graduates, they become part of the University’s alumni community. Further details can be found under ‘Alumni’ on the Sydney Campus Graduation webpage.
I have ordered my regalia. What happens with it now?
The University’s supplier, Regalia Craft, have advised that they will keep your order until a new ceremony date has been set. There will be no need to re-order.
What is happening with the Annual Awards which are presented at the Graduation Ceremonies?
These will be rescheduled, with more information to follow.
Should you have any specific questions not addressed above or on the Sydney Campus Graduation webpage, please contact Sydney.Graduation@nd.edu.au. Any questions regarding Coronavirus (COVID-19) not covered on the University’s webpage should be directed to firstname.lastname@example.org.
We will continue to provide updates as soon as decisions have been made, with your patience during this time being greatly appreciated.
Graduation Mass details
The annual Graduation Mass, like the ceremonies themselves, is an important aspect of graduation, which all graduands and their families are encouraged to attend. Outside of the Christmas and Holy Week services, our Graduation Mass is historically the largest annual event held at St. Mary’s Cathedral, and its one that you don’t want to miss.
We are pleased to confirm that the Principal Celebrant will be Bishop Richard Umbers, Auxiliary Bishop of Sydney. Bishop Umbers has a long association with Notre Dame, and we are delighted that he is available to celebrate this special Mass for you, our graduands, and your guests.
Date: Wednesday, 2 December 2020
Time: 7:00 PM
Location: St. Mary’s Cathedral, Sydney (opposite Hyde Park on College Street)
- Everyone – not just Catholics – is welcome to attend the Graduation Mass.
- There is no limit to the number of guests you may bring to the Graduation Mass.
- At the Graduation Mass you will be presented with a Notre Dame cross (the same type that is in every room of the University). This is the only opportunity for you to receive one of these crosses.
- The Graduation Mass will be live streamed (link TBA).
Graduation Celebration Evening
This event has been postponed. When circumstances permit, the event will be rescheduled. Please continue checking for updates.
The Graduation Ceremonies has been postponed. When circumstances permit, they will be rescheduled. Please continue checking for updates.
Applying to Graduate
Applications to graduate on the Sydney Campus in March 2020 opened on 1 August 2019. Applications received by 1 November 2019 will be reviewed ahead of the release of grades in December 2019, with those received after this time being assessed early in 2020.
Applying is easy, with the How to Apply to Graduate guide providing full details.
- Graduation is NOT an automatic process, and you cannot graduate unless you formally apply. If you are due to complete your studies at the end of this year, or in Summer Term 2020, you are encouraged to apply now to graduate in March 2020.
- Please contact your School should you have any questions regarding whether you will be able to complete the academic requirements of your current program to be able to graduate in March.
- If you have already completed your studies (in Semester 1 / Winter Term 2019) and have since applied to become ‘Program Complete’ please refer to Step 8 in the How to Apply to Graduate guide and follow the instructions to view your current graduation status.
- If you are not due to complete your studies until Semester 1 2020 (or later), please do not apply to graduate at this stage. Our March 2020 graduation is only open to students who are due to complete their studies by the end of Summer Term 2020.
- If you are completing your studies in Summer Term 2020, you will need to be enrolled in courses which conclude by the end of the standard Summer Term period (i.e. by 31 January 2020) to be eligible to graduate in March.
If you are planning to attend your ceremony, you will need to wear full academic regalia appropriate to your degree. Regalia Craft are the University’s supplier of regalia and have details of the full academic wear appropriate to your degree. If you are receiving more than one award, the regalia of the higher of the two awards should be worn.
All orders to either hire or purchase regalia need to be made through the Regalia Craft website, www.academicwear.com.au by filling out their online form.
If you have applied to graduate, please order your regalia, even if your results have not yet been finalised. If you end up being ineligible to graduate, a refund can be organised.
Ordering regalia: Regalia must be ordered by no later than Monday, 2 March 2020 (www.academicwear.com.au)
Regalia Collection: Thursday, 26 March – Saturday, 28 March
Collection Times: 8:30 – 6:00 (Thu-Fri); 8:30 – 5:00 (Sat)
Collection Location: NDS2/101 (Broadway site)
N.B. Regalia cannot be collected on the day of the ceremonies (30 March)
If you are unable to collect your regalia in person you can authorise a family member or friend to collect it on your behalf. You will need to provide your proxy with a signed authorisation note.
Graduation Information Handbook
Majors / Minors / Specialisations
If your program has provision for Majors, Minors, or Specialisations, it is your responsibility to ensure that they have been recorded correctly. These can be viewed in Student Centre, under Student Centre, and then selecting ‘My Academics’ (under Academics). Any recorded Majors, Minors, or Specialisations will be listed under ‘My Program’ on the far right hand side.
More detailed instructions are available via the link: Majors-Minors-Specialisations.
Should you need to update any Majors, Minors, or Specialisations, please complete a Change of Course form as a matter of urgency, and by no later than 31 January 2020.
You can check your graduation status in Student Centre under:
- Student Centre > Self Service > Degree Progress/Graduation > View Graduation Status.
The possible Graduation Statuses are:
- Degree Awarded: The academic requirements of your program have been met, and so you are eligible to graduate. Congratulations!
- Applied for Graduation: Your application to graduate is still under assessment. Please contact your School, or email@example.com should you have any questions, and keep checking back for future updates.
- Program in Review: Your application to graduate is still under assessment. Please contact your School, or firstname.lastname@example.org should you have any questions, and keep checking back for future updates.
- Denied: Unfortunately, the academic requirements of your program have not been met, and so you are not currently eligible to graduate. Please contact your School to discuss.
Official Academic Documents
The University is now issuing digital versions of Academic Transcripts and Australian Higher Education Graduation Statements (AHEGS) to graduands through My eQuals.
My eQuals is a secure platform used by all universities in Australia and New Zealand to issue and authenticate academic records in a digital format. You can use My eQuals to safely share your digital documents with anyone you choose, such as employers, universities, and other parties. Further information is available in the My eQuals information flyer.
Whenever an academic document is uploaded to My eQuals, you will receive an email from My eQuals to your ND email account. You will need to complete a registration with My eQuals the first time a document is uploaded, and for subsequent ones you will need to simply log in. Further details can be found in the My eQuals Registration & Login Process document.
Upon graduation you will receive a hard copy testamur.
If you end up graduating in absentia you will be able to collect your testamur from Student Administration (Ground Floor, NDS4) from 1 – 30 April 2020. You may nominate someone else to collect your testamur on your behalf by providing written consent via your student email account to email@example.com. Alternatively, your proxy can bring this authorisation when they come to Student Administration. Your proxy must also have photo identification.
Any testamurs which remain uncollected after 1 May 2020 will be mailed to your address, as per your student record.
Both the Graduation Mass and Ceremonies will have accessible seating available and wheelchair access for those who need it.
If you personally require accessible seating, please email firstname.lastname@example.org and we will work with you to make suitable arrangements.
Should any of your guests require accessible seating, upon arrival, simply approach one of one of the friendly Notre Dame staff helpers who will be outside the venue greeting all guests. Please let them know if any of your guests require assistance and they will contact a dedicated staff member to assist your guests with gaining entry to the Cathedral or Town Hall and arrange a seat for them in our accessible seating section. Please contact email@example.com should you have any questions, or if you or your guests have any other access requirements.
Graduation Items & Mementos
A range of items to commemorate your graduation will be available in the Lower Town Hall after your ceremony. Below are some details of the suppliers we use, with some of them offering substantial discounts if you pre-order before your ceremony:
Graduation Photography provide a range of ceremony and portrait photography services, and their staff will take a photo of each graduand as they are presented with their award by the Chancellor. They will also be doing studio photography in Lower Town Hall after your ceremony. Their website is www.GraduationPhotography.com.au/UND
Ambassador Productions provide a range of commemorative plaques which can be made as a replica of your testamur. Their website is www.ambassador.com.au/notredame.
Jackson Frames provide a range of frames for your testamur. Further details are available under the same link as Graduation Photography (www.GraduationPhotography.com.au/UND).
The ever-popular NDA Store will be offering a range of Notre Dame merchandise which you will be able to purchase on the day.
As well as academic regalia, Regalia Craft also have a range of commemorative graduation bears which can be purchased when you collect or return your regalia.