Show Cause FAQs
I’ve been requested to Show Cause – what is that?
Students who are Subject to Program Termination or Subject to University Suspension (or both), and are requested to Show Cause are being given an opportunity to explain their individual circumstances and the reasons for their poor academic performance during the previous Semester (s), before the Program Termination or University Suspension is applied.
How do I lodge a Show Cause submission?
To submit your Show Cause submission, you will need to complete Show Cause Form and attach relevant supporting documentation (if any).
A completed Show Cause Form must explain:
- The circumstances that impacted on your academic performance that have resulted in you being required to Show Cause;
- Why you believe you should be allowed to continue studies at the University; and
- The actions you intend to take to be successful in your studies, if you are permitted to continue.
What is ‘relevant supporting documentation’?
Relevant supporting documentation helps substantiate the information provided in your submission. Supporting documentation can also assist the University to determine if you may be eligible for additional support or alternate processes, such as retroactive withdrawal.
Relevant supporting documentation may include, eg:
- Medical certificates.
- Copies of correspondence with Staff of the University relative to the situation that has led to your appeal.
If deemed necessary, the decision-maker may request you to provide supporting documentation. If additional documentation is not submitted within the requested timeframe, the decision-maker reserves the right to determine the outcome of the Show Cause submission in the absence of this documentation.
Is Show Cause available to all students?
No, there are some restrictions as to who is eligible to Show Cause. The following are the main situations in which a student would not be granted the opportunity to Show Cause:
- Where they are enrolled in a year-long course;
- Where they have failed a compulsory course for the third time;
- Where they have failed a Core Curriculum course for the third time;
- Where they have recorded unsatisfactory progress (failed >50% of their units of credit load) for three consecutive semesters, and were previously granted the opportunity to Show Cause.
For a more detailed explanation of these restrictions, please refer to the Procedure: Show Cause. If you believe you are eligible to Show Cause and have not been requested to, then you should contact your School immediately for clarification.
Can I be requested to Show Cause if I am Subject to both Program Termination and University Suspension?
As a general rule yes, but only where one of the above exclusions do not apply.
When will I know if I have to Show Cause?
The notification will usually be sent to students in the week following the release of results (but may be later if you have a deferred examination or grades on hold for any reason). The notification will be sent via email to your Notre Dame Student email account. Please note the date of receipt is the date the notification to ‘Show Cause’ is sent to your Notre Dame Student email account.
You should expect to receive a notification to Show Cause at the end of the semester if you:
- Have failed a Compulsory Course for a second time
- Have failed a Core Curriculum Course for a second time
- Have failed more than 50% of your credit point load for two consecutive semesters
We advise you to check your Notre Dame Student emails regularly following the release of results, at the end of the semester and/or term.
How long do I have to submit my Show Cause application?
You have 10 Working Days (excluding weekends, public holidays and the Christmas shutdown period) from the date you receive the notice to submit your Show Cause application. The date of receipt is the date the notification is sent to your Notre Dame Student email account.
What happens if I don’t see the notification, or if I can’t submit the application within 10 Working Days?
Students are required to check their Notre Dame Student email account regularly, even during semester breaks. However, if you were unable to access your Notre Dame Student email account, or see the notification and/or genuinely not able to submit your Show Cause application within the 10 Working Days, you should contact the Student Appeals Officer, as soon as possible to indicate your intention to Show Cause and outline why you were not able to submit the application on time.
Your circumstances, in that instance, will be assessed by your National Head of School and a determination will be made as to whether the application can be accepted.
If you are waiting on the availability of supporting documentation, such as medical documentation, you should submit your Show Cause application as soon as possible and indicate when you will be able to provide the supporting documentation. If necessary, your application can be placed on hold while you gather the supporting documentation.
What is the latest my Show Cause application will be accepted?
This will depend on your individual circumstances and the amount of time that has elapsed since you received notice to Show Cause.
Can I still attend classes while my Show Cause submission is being processed?
Your Program Status will remain ‘Active’ for 20 Working Days from the date of the Notification letter to allow you to attend classes, access Blackboard, etc. Please note that if you choose to enrol in one or more courses whilst your Show Cause submission is under review, you are liable for fees and/or charges applicable for the course(s) in which you are enrolled.
What happens if I don’t submit a Show Cause application?
You will be Program Terminated and/or University Suspended, as applicable.
Who determines the outcome of my Show Cause application?
The outcome of your Show Cause application will be determined by the National Head of School, of the School in which you are enrolled. Additional staff may be consulted, such as in the case of a Student Subject to University Suspension due to two failures in a core curriculum course (where the National Head of School, Philosophy and Theology would be consulted).
What are the possible outcomes from my Show Cause application?
There are two possible outcomes:
- Upheld – student shows sufficient cause to continue their studies; or
- Denied – student does not show sufficient cause to continue their studies.
If you are submitting a Show Cause application in relation to a simultaneous Program Termination and University Suspension, you may have different outcomes for the two matters.
What happens if my Show Cause application is upheld?
In this case, the following will occur:
- You will be allowed to continue your studies the following semester;
- You will be granted a third and final attempt at the failed Compulsory or Core Curriculum course, as applicable;
- You may have conditions imposed on your continued enrolment; and
- Subject to Program Termination or Subject to University Suspension will not be recorded on your academic transcript.
What happens if my Show Cause application is denied?
In this case, the Program Termination will be imposed and the following will apply:
- You will not be granted a third attempt at the failed Compulsory Course;
- You will not be allowed to enrol in any program for which the failed course is a compulsory component;
- You will be eligible to apply to change to a program where that course is not a compulsory course;
- Program Termination will be recorded on your academic transcript.
In this case, the University Suspension will be imposed and the following will apply:
- You will be suspended from the University for a period of 12 months;
- You may be eligible to apply for readmission to the University following the suspension period by writing to the Campus Registrar;
- University Suspension will be recorded on your academic transcript.
Whom can I contact if I have further questions about my Show Cause submission or the Show Cause process?
The Student Appeals Officer is available if you need assistance with the Show Cause process or for questions about your Show Cause submission:
by email to email@example.com, or by telephone to +61 8 9433 0976
(If the phone is unattended, please leave a message with your contact details and Student ID Number, and your call will be returned).