Show Cause FAQs
Show Cause is a new process that offers students in the following situations the opportunity to continue their studies without having to lodge an appeal:
- Students who are Subject to Program Termination (for a second failure of a compulsory course); or
- Students who are Subject to University Suspension (for unsatisfactory progress and / or a second failure of a Core Curriculum course); or
- Subject to both Program Termination and University Suspension (for a second failure of a compulsory course; and for unsatisfactory progress and / or a second failure of a Core Curriculum course).
If you have any questions about Show Cause, please contact your Show Cause Officer in the relevant campus:
Tel: +61 8 9433 0976
Tel: +61 2 8204 4293
How do I Show Cause?
A Show Cause application consists of a completed Show Cause form and supporting documentation (if any).
A completed Show Cause Form must explain:
- The circumstances that impacted on your academic performance that have resulted in you being required to Show Cause;
- Why you believe you should be allowed to continue studies at the University; and
- The actions you intend to take to be successful in your studies, should you be allowed to continue.
Supporting documentation should be submitted where appropriate to substantiate the information provided in your statement. Supporting documentation can also assist the University to determine if you may be eligible for additional support or alternate processes, such as retroactive withdrawal.
Why has Show Cause been introduced?
The Show Cause process affords a student Subject to Program Termination or University Suspension an opportunity to explain the reasons for their poor academic performance prior to the program termination or university suspension being applied.
Show Cause provides the University an understanding of students’ individual situations and a chance to offer pastoral care to those Students who could, with available University support structures, successfully complete their studies.
The purpose of the Show Cause process is to allow a student to continue studying, where there is sufficient evidence of the student’s capacity to successfully complete their degree. The Show Cause process is intended to improve the student experience at the University.
Is Show Cause available to all students?
No, there are some restrictions as to who is granted the opportunity to Show Cause. The following are the main situations in which a student will not be granted the opportunity to Show Cause:
- Where they are enrolled in a year-long course;
- Where they have failed a compulsory course for the third time;
- Where they have failed a Core Curriculum course for the third time;
- Where they have recorded unsatisfactory progress (failed >50% of their credit point load) for three consecutive semesters, and were previously granted the opportunity to Show Cause.
For a more detailed explanation of these restrictions, please refer to the Procedure: Show Cause.
Can I Show Cause if I am subject to both Program Termination and University Suspension?
As a general rule, yes, but only where one of the above exclusions do not apply.
When will I know if I have to Show Cause?
The notification will normally be sent to students in the week following the release of results (but may be later if you have a deferred examination or grades on hold for any reason). The notification will be sent via email to your Notre Dane student email account. A print copy will also be sent to you via post. Please note the date of receipt is the date the notification to ‘Show Cause’ is sent to your ND email account.
You should expect to receive a notification to Show Cause at the end of the semester if you:
- Have failed a Compulsory Course for a second time
- Have failed a Core Curriculum Course for a second time
- Have failed more than 50% of your credit point load for two consecutive semesters
We advise you to check your ND emails regularly following the release of results at the end of the semester and/or term.
How long do I have to submit my Show Cause application?
You have 10 Working Days (excluding weekends, public holidays and the Christmas shutdown period) from the date you receive the notice to submit your Show Cause application. The date of receipt is the date the notification is sent to your University email account.
What happens if I don’t see the notification, or if I can’t submit the application within 10 Working Days?
Students are responsible for checking their University email account regularly, even during semester breaks. However, if you are genuinely unable to access your student email or see the notification but are genuinely not able to submit your Show Cause application within the 10 Working Days, you should contact the Show Cause Office in your relevant campus as soon as possible to indicate your intention to Show Cause and outline why you are not able to submit the application on time.
Your circumstances will be assessed by the Dean and a determination will be made as to whether the application can be accepted.
If you are waiting on the availability of supporting documentation, such as medical documentation, you should submit your Show Cause application as soon as possible and indicate when you will be able to provide the supporting documentation. If necessary, your application can be placed on hold while you gather the supporting documentation.
What is the latest my Show Cause application will be accepted?
This will depend on your individual circumstances and the amount of time that has elapsed since you received notice to Show Cause.
If in doubt, a student is always better off submitting an application than not, even if it is outside the standard ten-Working Day period.
Do I need to provide supporting documentation?
Although not compulsory, you may consider attaching relevant supporting documentation to substantiate your Show Cause case.
If deemed necessary, the decision-maker may request you to provide supporting documentation. If additional documentation is not submitted within the requested timeframe, the decision-maker reserves the right to determine the outcome of the Show Cause submission in the absence of this documentation.
What happens if I don’t submit a Show Cause application?
You will be Program Terminated and/or University Suspended, as applicable.
Who determines the outcome of my Show Cause application?
The outcome of your Show Cause application will be determined by the Dean of the School you are enrolled in (or their delegate). Occasionally additional staff may be consulted, such as in the case of a University Suspension due to two failures in a core curriculum course (where the Dean of the School of Philosophy & Theology may be consulted), or for Students enrolled in a double degree.
What are the possible outcomes from my Show Cause application?
There are generally two possible outcomes:
- Upheld – student shows sufficient cause to continue their studies; or
- Denied – student does not show sufficient cause to continue their studies.
If you are submitting a Show Cause application in relation to a simultaneous Program Termination and University Suspension, you may have different outcomes for the two matters.
What happens if my Show Cause application is upheld?
In this case, the following will occur:
- You will be allowed to continue your studies the following semester;
- You will be granted a third and final attempt at the failed Compulsory or Core Curriculum course, as applicable;
- You may have conditions imposed on your continued enrolment; and
Subject to Program Termination or Subject to University Suspension will not be recorded on your academic transcript.
What happens if my Show Cause application is denied?
In this case, the Program Termination will be imposed and the following will apply:
- You will not be granted a third attempt at the failed Compulsory Course;
- You will not be allowed to enrol in any program for which the failed course is a compulsory component;
- You will be eligible to apply to change to a program where that course is not a compulsory component;
- The Program Termination will be recorded on your academic transcript.
In this case, the University Suspension will be imposed and the following will apply:
- You will be suspended from the University for a period of 12 months;
- You will need to apply for readmission to the University following the suspension period;
- The University Suspension will be recorded on your academic transcript.
What options do I have if I intend to continue my studies but my Show Cause application has been denied?
You can appeal your Program Termination and/or University Suspension, as applicable. The appeal will be reviewed by the Deputy Vice Chancellor-Academic (DVCA). We recommend you contact the Student Appeals Officer in your campus.
What if I believe I am eligible to Show Cause, but have not been asked to?
Students who are not eligible to Show Cause will receive a notification indicating they are subject to Program Termination and/or University Suspension, but will only be provided information regarding their right to appeal.
If you receive this notification, but believe you are eligible to Show Cause, then you should contact your School immediately to clarify.